BibMe’s Free APA Format Guide & Generator
What is APA?
APA stands for the American Psychological Association, which is an organization that focuses on psychology. They are responsible for creating this specific citation style. The APA is not associated with this guide, but all of the information here provides guidance to using their style.
What is APA Citing?
This citation style is used by many scholars and researchers in the behavioral and social sciences, not just psychology. There are other citation formats and styles such as MLA and Chicago, but this one is most popular in the science fields.
Following the same standard format for citations allows readers to understand the types of sources used in a project and also understand their components.
The Publication Manual of the American Psychological Association is currently in its 6th edition. It outlines proper ways to organize and structure a research paper, explains grammar guidelines, and how to properly cite sources. This webpage, created solely by BibMe to help students and researchers, focuses on how to create APA citations*. For more information, please consult the official Publication Manual of the American Psychological Association, (6th ed.).
We cite sources for many reasons. One reason is to give credit to the authors of the work you used to help you with your own research. When you use another person’s information to help you with your project, it is important to acknowledge that individual or group. This is one way to prevent plagiarism. Another reason why we create citations is to provide a standard way for others to understand and possibly explore the sources we used. To learn more about citations, check out this page on crediting work. Also, read up on how to be careful of plagiarism.
What does it look like?
There are two types of citations. In-text citations are found in the body of the project and are used when adding a direct quote or paraphrase into your work. Reference citations are found in the reference list, which is at the end of the assignment and includes the full citations of all sources used in a project.
Depending on the types of sources you used for your project, the structure for each citation may look different. There is a certain format, or structure, for books, a different one for journal articles, a different one for websites, and so on. Scroll down to find the appropriate citation structure for your sources.
Even though the structure varies across different sources, see below for a full explanation of in-text citations and reference citations.
To learn more about APA referencing, including the American Psychological Association's blog, formatting questions, & referencing explanations, click on this link for further reading on the style. To learn more about BibMe, see the section below titled, “Using BibMe to Create Citations for your Reference List or APA Bibliography.”
In-Text Citations Overview:
When using a direct quote or paraphrasing information from a source, include an in-text citation in the body of your project, immediately following it.
In-text citations may look something like this:
"Direct quote" or paraphrase (Author’s last name, Year, page number).
See the section below titled, “In-Text or Parenthetical Citations,” for a full explanation and instructions.
Full Citations Overview
Each source used to help with the gathering of information for your project is listed as a full citation in the reference list, which is usually the last part of a project.
The structure for each citation is based on the type of source used. Scroll down to see examples of some common source formats.
Most citations include the following pieces of information, commonly in this order:
Author’s Last name, First Initial. Middle initial. (Date published). Title of source. Retrieved from URL
To determine the exact format for your full citations, scroll down to the section titled, “Common Examples.”
If you’re looking for an easy way to create your citations, use BibMe’s free APA citation machine, which automatically formats your citations quickly and easily.
How to Structure Authors
Authors are displayed in reverse order: Last name, First initial. Middle initial. End this information with a period.
Kirschenbaum, M. A.
In an APA citation, include all authors shown on a source. If using BibMe’s APA citation builder, click “Add another contributor” to add additional author names. Our free citation creator will format the authors in the order in which you add them.
If your reference list has multiple authors with the same last name and initials, include their first name in brackets.
Brooks, G. [Geraldine]. (2005). March. New York, NY: Viking.
Brooks, G. [Gwendolyn]. (1949). Annie Allen. New York, NY: Harper & Brothers.
When no author is listed, exclude the author information and start the citation with the title followed by the year in parentheses.
When citing an entire edited book, place the names of editors in the author position and follow it with Ed. or Eds. in parentheses. See below for examples of citing edited books in their entirety and also chapters in edited books.
How to Structure Publication Dates:
Place the date that the source was published in parentheses after the name of the author. For periodicals, include the month and day as well. If no date is available, place n.d. in parentheses, which stands for no date.
How to Structure the Title:
For book titles: Only capitalize the first letter of the first word in the title and the same for the subtitle. Capitalize the first letter for any proper nouns as well. Place this information in italics. End it with a period.
Gone with the wind.
For articles and chapter titles: Only capitalize the first letter of the first word in the title and the same for the subtitle. Capitalize the first letter for any proper nouns as well. Do not italicize the title or place it in quotation marks. End it with a period.
The correlation between school libraries and test scores: A complete overview.
For magazine, journal, and newspaper titles: Write the title in capitalization form, with each important word starting with a capital letter.
The Boston Globe
If you believe that it will help the reader to understand the type of source, such as a brochure, lecture notes, or an audio podcast, place a description in brackets directly after the title. Only capitalize the first letter.
New World Punx. (2014, February 15). A state of trance 650 [Audio file]. Retrieved from https://soundcloud.com/newworldpunx/asot650utrecht
How to Structure Publication Information
For books and sources that are not periodicals, give the city and state (or city and country if outside of the U.S.) for the place of publication. Abbreviate the state name using the two-letter abbreviation. Place a colon after the location.
For journals, magazines, newspapers, and other periodicals, place the volume number after the title. Italicize this information. Place the issue number in parentheses and do not italicize it. Afterwards, include page numbers.
Journal of Education for Library and Information Science,57(1), 79-82.
If you’re citing a newspaper article, include p. or pp. before the page numbers.
How to Structure the Publisher:
The names of publishers are not necessary to include for newspapers, magazines, journals, and other periodicals.
For books and other sources: It is not necessary to type out the name of the publisher exactly as it is shown on the source. Use a brief, but understandable form of the publisher’s name. Exclude the terms publishers, company, and incorporated. Include Books and Press if it is part of the publisher’s name. End this information with a period.
Little Brown and Company would be placed in the citation as: Little Brown.
Oxford University Press would be placed in the citation as: Oxford University Press.
How to Structure Online sources
For sources found online:
- include the URL at the end of the citation
- format it as: Retrieved from URL
- do not place a period after the URL
If you’re citing a periodical article found online, there might be a DOI number attached to it. This stands for Direct Object Identifier. A DOI, or digital object identifier, is a unique string of numbers and letters assigned by a registration agency. The DOI is used to identify and provide a permanent link to its location on the internet. The DOI is assigned when an article is published and made electronically. If your article does indeed have a DOI number, use this instead of the URL as the DOI number is static and never changes. If the source you’re citing has a DOI number, after the publication information add a period and then http://dx.doi.org/10.xxxx/xxxxxx. The x’s indicate where you should put the DOI number. Do not place a period after the DOI number. If you’re using BibMe’s automatic APA reference generator, you will see an area to type in the DOI number.
Lobo, F. (2017, February 23). Sony just launched the world’s fastest SD card. Retrieved from http://mashable.com/2017/02/23/sony-sf-g-fastest-sd-card/?utm_cid=mash-prod-nav-sub-st#ErZKV8blqOqO
Chadwell, F.A., Fisher, D.M. (2016). Creating open textbooks: A unique partnership between Oregon State University libraries and press and Open Oregon State. Open Praxis,8(2), 123-130. http://dx.doi.org/10.5944/openpraxis.8.2.290
Citations and Examples
Citations for Print Books
Author’s Last name, F. M. (Year published). Title of book. Location of publisher: Publisher.
Finney, J. (1970). Time and again. New York, NY: Simon and Schuster.
Looking for an APA formatter? Don’t forget that BibMe’s APA citation generator creates citations quickly and easily.
Notes: When citing a book, keep in mind:
- Capitalize the first letter of the first word of the title and any subtitles, as well as the first letter of any proper nouns.
- The full title of the book, including any subtitles, should be stated and italicized.
Citing an E-book from an E-reader
E-book is short for “electronic book.” It is a digital version of a book that can be read on a computer, e-reader (Kindle, Nook, etc.), or other electronic devices.
Author’s Last name, F. M. (Year published). Title of work [E-reader version]. http://dx.doi.org/10.xxxx/xxxxxx or Retrieved from URL
http://dx.doi.org/10.xxxx/xxxxxx is used when a source has a DOI number. If the e-book you’re citing has a DOI number, use it in the citation. DOIs are preferred over URLs.
Eggers, D. (2008). The circle [Kindle version]. Retrieved from www.amazon.com
Citing an E-book found in a Database and Online
Author’s Last name, F. M. (Year published). Title of work [E-reader version]. http://dx.doi.org/10.xxxx/xxxxxx OR Retrieved from URL
When citing an online book or e-book, keep in mind:
- A DOI (digital object identifier) is an assigned number that helps link content to its location on the Internet. It is therefore important, if one is provided, to use it when creating a citation. In place of the x’s in the doi format, place the 10 digit DOI number.
- Notice that for e-books, publication information is excluded from the citation.
Sayre, R. K., Devercelli, A. E., Neuman, M. J., & Wodon, Q. (2015). Investment in early childhood development: Review of the world bank’s recent experience. https://doi.org/10.1596/978-1-4648-0403-8
Citations for Chapters in Edited Books
Chapter author’s Last name, F. M. (Year published). Title of chapter. In F. M. Last name of Editor (Ed.), Title of book (p. x or pp. x-x). Location: Publisher. http://dx.doi.org/10.xxxx/xxxxxx or Retrieved from URL
Longacre, W. A., & Ayres, J. E. (1968). Archeological lessons from an Apache wickiup. In S. R. Binford & L. R. Binford (Eds.), Archeology in cultural systems (pp. 151-160). Retrieved from https://books.google.com/books?id=vROM3JrrRa0C&lpg=PP1&dq=archeology&pg=PR9#v=onepage&q=archeology&f=false
Citations for Edited Books
Editor, A. A. (Ed.). (Year published). Title of edited book. Location: Publisher.
Gupta, R. (Ed.). (2003). Remote sensing geology. Germany: Springer-Verlag.
Citations for Websites
Citing a general website article with an author:
Author’s Last name, F. M. (Year, Month Day published). Title of article or page. Retrieved from URL
Simmons, B. (2015, January 9). The tale of two Flaccos. Retrieved from http://grantland.com/the-triangle/the-tale-of-two-flaccos/
Citing a general website article without an author:
Article title. (Year, Month Date of Publication). Retrieved from URL
Teen posed as doctor at West Palm Beach hospital: Police. (2015, January 16). Retrieved from http://www.nbcmiami.com/news/local/Teen-Posed-as-Doctor-at-West-Palm-Beach-Hospital-Police-288810831.html
Citations for Journal Articles found in Print:
Author’s Last name, F. M. (Year published). Article title. Periodical Title, Volume(Issue), pp.-pp.
Nevin, A. (1990). The changing of teacher education special education. Teacher Education and Special Education: The Journal of the Teacher Education Division of the Council for Exceptional Children,13(3-4), 147-148.
Citations for Journal Articles found Online
Author’s Last name, F. M. (Year published). Title of article. Title of Journal, volume number(issue number), page range. http://dx.doi.org/10.xxxx/xxxxxx OR Retrieved from URL
Spreer, P., & Rauschnabel, P. A. (2016). Selling with technology: Understanding the resistance to mobile sales assistant use in retailing. Journal of Personal Selling & Sales Management, 36(3), 240-263. http://dx.doi.org/10.1080/08853134.2016.1208100
Notes: When creating your online journal article citation, keep in mind:
- This citation style does NOT require you to include the date of access/retrieval date or database information for electronic sources.
- You can use the URL of the journal homepage if there is no DOI assigned and the reference was retrieved online.
- A DOI (digital object identifier) is an assigned number that helps link content to its location on the Internet. It is therefore important, if one is provided, to use it when creating a citation. All DOI numbers begin with a 10 and are separated by a slash. Don’t forget, BibMe’s free APA generator, which is an APA citation maker, is simple to use!
Citations for a Newspaper Article in Print
Author’s Last name, F. M. (Year, Month Day of Publication). Article title. Newspaper Title, pp. xx-xx.
Rosenberg, G. (1997, March 31). Electronic discovery proves an effective legal weapon. The New York Times, p. D5.
Notes: When creating your newspaper citation, keep in mind:
- Begin page numbers with p. (for a single page) or pp. (for multiple pages).
- Even if the article appears on non-consecutive pages, include all page numbers, and use a comma to separate them. Example: pp. C2, C5, C7-C9.
Citations for Newspapers found Online
Author’s Last name, F. M. (Year, Month Day of Publication). Title of article. Title of Newspaper. Retrieved from URL of newspaper’s homepage
Rosenberg, G. (1997, March 31). Electronic discovery proves an effective legal weapon. The New York Times, Retrieved from http://www.nytimes.com
Notes: When citing a newspaper, keep in mind:
- This style does NOT require you to include the date of access for electronic sources. If you discovered a newspaper article via an online database, that information is NOT required for the citation either.
- Multiple lines: If the URL runs onto a second line, only break URL before punctuation (except for http://).
Citations for Magazines
Citing a magazine article in print:
Author’s Last name, F. M. (Year, Month of publication). Article title. Magazine Title, Volume(Issue), page range.
Tumulty, K. (2006, April). Should they stay or should they go? Time, 167(15), 3-40.
Notes: When citing a magazine, keep in mind:
- You can find the volume number with the other publication information of the magazine.
- You can typically find page numbers at the bottom corners of a magazine article.
- If you cannot locate an issue number, simply don’t include it in the citation.
Citing a magazine article found online:
Author’s Last name, F. M. (Year, Month of publication). Article title. Magazine Title, Volume(Issue). Retrieved from URL
Tumulty, K. (2006, April). Should they stay or should they go? Time, 167(15). Retrieved from http://content.time.com/time/magazine/article/0,9171,1179361,00.html
Notes: When creating an online magazine citation, keep in mind:
*The volume and issue number aren’t always on the same page as the article. Check out the other parts of the website before leaving it out of the citation.
Citations for Films
Producer’s Last name, F. M. (Producer), & Director’s Last name, F. M. (Director). (Release Year). Title of motion picture [Motion picture]. Country of Origin: Studio.
Bender, L. (Producer), & Tarantino, Q. (Director). (1994). Pulp fiction [Motion picture]. United States: Miramax.
Citations for Films & Videos from YouTube
Person who posted the video’s Last name, F. M. [User name]. (Year, Month Day of posting). Title of YouTube video [Video file]. Retrieved from URL
If the name of the individual who posted the YouTube video is not available, begin the citation with the user name and do not place this information in brackets.
Smith, R. [Rick Smith] (2013, September 20). Favre to Moss! [Video file]. Retrieved from https://www.youtube.com/watch?v=gOP_L6hBjn8
Citations for Photographs
Citing a photograph found in a publication or museum:
Photographer’s Last name, F. M. (Photographer). (Year, Month Day of Publication). Title of photograph [Photograph]. City, State of Publication or Museum: Publisher/Museum.
Roege, W. J. (Photographer). (1938). St. Patrick’s Cathedral, Fifth Avenue from 50th St to 51st Street [Photograph]. New York, NY: New York Historical Society.
Citing a photograph retrieved online:
Photographer, A. (Photographer). (Year, Month Day of Publication). Title of photograph [Digital image]. Retrieved from URL
Ferraro, A. (Photographer). (2014, April 28). Liberty enlightening the world [Digital image]. Retrieved from https://www.flickr.com/photos/afer92/14278571753/in/set-72157644617030616
Citations for TV/Radio Broadcasts
Writer, F. M. (Writer), & Director, F. M. (Director). (Year of Airing). Episode title [Television series episode]. In F. M. Executive Producer’s Last name (Executive Producer), TV series name. City, State of original channel: Channel.
Kand, K. (Writer), & Fryman, P. (Director). (2006). Slap bet [Television series episode]. In C. Bays (Executive Producer), How I met your mother, Los Angeles, CA: CBS.
TV/Radio Broadcasts found Online:
Writer, F. M. (Writer), & Director, F. M. (Director). (Year of Airing). Episode title [Television series episode]. In F. M. Executive Producer’s Last name (Executive Producer), TV series name. Retrieved from URL
Kand, K. (Writer), & Fryman, P. (Director). (2006). Slap bet [Television series episode]. In C. Bays (Executive Producer), How I met your mother. Retrieved from https://www.hulu.com/watch/1134858#i0,p30,d0
Note: When citing a TV show or episode, keep in mind:
*IMDB is a great resource for finding the information needed for your citation (Director, Writer, Executive Producer, etc.) This information can also be found in the opening and closing credits of the show.
Citations for Interviews:
A personal interview should NOT be included in a reference list. They are not considered recoverable data (they cannot be found by a researcher). You should reference personal interviews as in-text citations instead.
(J. Doe, personal communication, December 12, 2004)
Citations for Encyclopedia Entries
Author’s Last name, F. M. (Publication Year). Entry title. In F. M. Last name of Editor (Ed.), Title of encyclopedia (pp. xx-xx). City, State abbreviation or Country: Publisher.
Kammen, C., & Wilson, A. H. (2012). Monuments. Encyclopedia of local history. (pp. 363-364). Lanham, MD: AltaMira Press.
How to Reference a Lecture
This style of reference would be used if you were citing a set of notes from a lecture (e.g. PowerPoint or Google slides provided by your instructor).
Citing online lecture notes or presentation slides:
Author’s Last name, F. M. (Publication year). Name or title of lecture [Lectures notes or PowerPoint slides]. Retrieved from URL
Saito, T. (2012). Technology and me: A personal timeline of educational technology [PowerPoint slides]. Retrieved from http://www.slideshare.net/Bclari25/educational-technology-ppt
Tip: If you want to cite information from your own personal notes from a lecture, this is considered personal communication. It is considered personal communication since the lecture notes may not be available online for others outside of the class to access. Refer to it only in the body of your essay or project. You can follow the style guide for personal communication available in the Interview section.
In-Text and Parenthetical Citations
What is an In-Text Citation or Parenthetical Citation?
The purpose of in-text and parenthetical citations is to give the reader a brief idea as to where you found your information, while they’re in the middle of reading or viewing your project. You may include direct quotes in the body of your project, which are word-for-word quotes from another source. Or, you may include a piece of information that you paraphrased in your own words. These are called parenthetical citations. Both direct quotes and paraphrased information include an in-text citation directly following it. You also need to include the full citation for the source in the reference list, which is usually the last item in a project.
In-Text Citations for Direct Quotes
The in-text citation is found immediately following the direct quote. It should include the page number or section information to help the reader locate the quote themselves.
Buck needed to adjust rather quickly upon his arrival in Canada. He states, “no lazy, sun-kissed life was this, with nothing to do but loaf and be bored. Here was neither peace, nor rest, nor a moment’s safety” (London, 1903, p. 25).
In-Text Citations for Paraphrased Information:
When taking an idea from another source and placing it in your own words, it is not necessary to include the page number, but you can add it if the source is large and you want to direct readers right to the information.
At the time, papyrus was used to create paper, but it was only grown and available in mass quantities in Egypt. This posed a problem for the Greeks and Romans, but they managed to have it exported to their civilizations. Papyrus thus remained the material of choice for paper creation (Casson, 2001).
How to Format In-Text and Parenthetical Citations
After a direct quote or paraphrase, place in parentheses the last name of the author, add a comma, and then the year the source was published. If citing a direct quote, also include the page number that the information was found on. Close the parentheses and add a period afterwards.
If the author’s name is included in the text of your project, omit their name from the in-text citation and only include the other identifying pieces of information.
Smith states that, “the Museum Effect is concerned with how individuals look at a work of art, but only in the context of looking at that work along with a number of other works” (2014, p. 82).
If your source has two authors, always include both names in each in-text citation.
If your source has three, four, or five authors, include all names in the first in-text citation along with the date. In the following in-text citations, only include the first author’s name and follow it with et al.
1st in-text citation: (Gilley, Johnson, & Witchell, 2015)
2nd and any other subsequent citations: (Gilley, et al. 2015)
If your source has six or more authors, only include the first author’s name in the first citation and follow it with et al. Include the year the source was published and the page numbers (if it is a direct quote).
1st in-text citation: (Jasper, et al., 2017)
2nd and any other subsequent citations: (Jasper, et al., 2017)
If your source was written by a company, organization, government agency, or other type of group, include the group’s name in full in the first in text citation. In any in-text citations following it, it is acceptable to shorten the group name to something that is simple and understandable.
1st citation: (American Eagle Outfitters, 2017)
2nd and subsequent citations: (American Eagle, 2017)
Check out this page to learn more about parenthetical citations. Also, BibMe creates your parenthetical citations quickly and easily. Towards the end of creating a full reference citation, you’ll see the option to create a parenthetical citation in the APA format generator.
Your Reference List
The listing of all sources used in your project are found in the reference list, which is usually the last page or part of a project. Included in this reference list are all of the sources you used to gather research and other information.
It is not necessary to include personal communications in the reference list, such as personal emails or letters. These specific sources only need in-text citations, which are found in the body of your project.
All citations, or references, are listed in alphabetical order by the author’s last name.
If you have two sources by the same author, place them in order by the year of publication.
Thompson, H. S. (1971). Fear and loathing in Las Vegas: A savage journey to the heart of the American dream. New York, NY: Random House.
Thompson, H. S. (1998). The rum diary. New York, NY: Simon & Schuster.
If there are multiple sources with the same author AND same publication date, place them in alphabetical order by the title.
Dr. Seuss. (1958). The cat in the hat comes back. New York, NY: Random House.
Dr. Seuss. (1958). Yertle the turtle. New York, NY: Random House.
If a source does not have an author, place the source in alphabetical order by the first main word of the title.
Need help creating the citations in your APA reference list? BibMe creates your citations by entering a keyword, URL, title, or other identifying information.
How to Format Your Paper in APA:
Need to create APA format papers? Follow these guidelines:
In an APA style paper, the font used throughout your document should be in Times New Roman, 12 point font size. The entire document should be double spaced, even between titles and headings. Margins should be 1 inch around the entire document and indent every new paragraph using the tab button on your keyboard.
Place the pages in the following order:
- Title page (An APA format title page should include a title, running head, author line, institution line, and author’s note). (Page 1)
- Abstract page (page 2)
- Text or body of research paper (start on page 3)
- Reference List
- Page for tables (if necessary)
- Page for figures (if necessary)
- Appendices page (if necessary)
Page numbers: The title page counts as page 1. Number the pages afterwards using Arabic numbers (1, 2, 3, 4…).
What is a running head?
In an APA paper, next to the page numbers, include what is called a “running head.” The running head is a simplified version of the title of your paper. Place the running head in the top left corner of your project and place it in capital letters.
On the title page only, include the phrase: Running head
Title page example:
- Running head: QUALITY LIBRARY PROGRAMS
For the rest of the paper or project, do not use the term, Running head.
Example of subsequent pages:
Microsoft Word, Google Docs, and many other word processing programs allow you to set up page numbers and a repeated running head. Use these tools to make this addition easier for you!
If you’re looking for an APA sample paper, check out the other resources found on BibMe.
Using BibMe to Create Citations for your Reference List or Bibliography
Looking to cite your sources quickly and easily? BibMe can help you generate your citations; simply enter a title, ISBN, URL, or other identifying information.
See more across the site here and if you’d like to cite your sources in MLA format, check out BibMe’s MLA page. Other citation styles are available as well.
Background Information and History of APA:
The American Psychological Association was founded in 1892 at Clark University, in Worcester, Massachusetts. APA style format was developed in 1929 by scholars from a number of different scientific fields and backgrounds. Their overall goal was to develop a standard way to document scientific writing and research.
Since its inception, the Style Manual has been updated numerous times and it is now in its 6th edition. The 6th edition was released in 2010. In 2012, APA published an addition to their 6th edition manual, which was a guide for creating citations for electronic resources.
Today, there are close to 118,000 members. There is an annual convention, numerous databases, and journal publications. Some of their more popular resources include the database, PsycINFO, and the publications, Journal of Applied Psychology and Health Psychology.
*Disclaimer: The American Psychological Association was not involved in the making of this guide.
Helpful Tips for Your Citation
Our citation guides provide detailed information about all types of sources in MLA, APA, Chicago and Turabian styles.
If required by your instructor, you can add annotations to your citations. Just select Add Annotation while finalizing your citation. You can always edit a citation as well.
Remember to evaluate your sources for accuracy and credibility. Questionable sources could result in a poor grade!
APA stands for the American Psychological Association. You’ll most likely use APA format if your paper is on a scientific topic. Many behavioral and social sciences use APA’s standards and guidelines.
What are behavioral sciences? Behavior sciences study human and animal behavior. They can include:
- Cognitive Science
What are social sciences? Social sciences focus on one specific aspect of human behavior, specifically social and cultural relationships. Social sciences can include:
- Political Science
- Human Geography
Many other fields and subject areas regularly use this style too. There are other formats and styles to use, such as MLA format and Chicago, among many, many others. If you’re not sure which style to use for your research assignment or project, ask your instructor.
While writing a research paper, it is always important to give credit and cite your sources, which acknowledge others’ ideas and research that you’ve used in your own work. Not doing so can be considered plagiarism, possibly leading to a failed grade or loss of a job. This style is one of the most commonly used citation styles used to prevent plagiarism.
In this guide, you’ll find information related to writing and organizing your paper according to the American Psychological Association’s standards. You’ll also learn how to form proper in-text citations that correspond to an entry in a “Reference List.” Click here for further reading on the style.
Writing and Organizing Your Paper in an Effective Way
This section of our guide focuses on proper paper length, how to format headings, and desirable wording.
Since APA style format is used often in science fields, the belief is “less is more.” Make sure you’re able to get your points across in a clear and brief way. Be direct, clear, and professional. Try not to add fluff and unnecessary details into your paper or writing. This will keep the paper length shorter and more concise.
Using Headings Properly:
Headings serve an important purpose – they organize your paper and make it simple to locate different pieces of information. In addition, headings provide readers with a glimpse to the main idea, or content, they are about to read.
In APA format, there are five levels of headings, each with different sizes and purposes
- Level 1: The largest heading size
- This is the title of your paper
- The title should be centered in the middle of the page
- The title should be bolded
- Use uppercase and lowercase letters where necessary (called title capitalization)
- Level 2:
- Should be a bit smaller than the title, which is Level 1
- Place this heading against the left margin
- Use bold letters
- Use uppercase and lowercase letters where necessary
- Level 3:
- Should be a bit smaller than Level 2
- Indented in from the left side margin
- Use bold letters
- Only place an uppercase letter at the first word of the heading. All others should be lowercase. The exception is for pronouns as they should begin with a capital letter.
- Level 4:
- Should be a bit smaller than Level 3
- Indented in from the left margin
- Only place an uppercase letter at the first word of the heading. All others should be lowercase. The exception is for pronouns as they should begin with a capital letter.
- Level 5:
- Should be the smallest heading in your paper
Here is a visual example of the levels of headings:
Bullying in Juvenile Detention Centers (Level 1)
Negative Outcomes of Bullying in Detention Centers (Level 2)
Depression (Level 3)
Depression in School (Level 4)
Withdrawal from peers (Level 5)
Withdrawal from staff
Depression at Home (Level 4)
Positive Outcomes of Bullying in Detention Centers
Writing Style Tips:
Writing a paper for scientific topics is much different than writing for English, literature, and other composition classes. Science papers are much more direct, clear, and concise. This section includes key suggestions, from APA, to keep in mind while formulating your research paper.
Research experiments and observations rely on the creation and analysis of data to test hypotheses and come to conclusions. While sharing and explaining the methods and results of studies, science writers often use verbs. When using verbs in writing, make sure that you continue to use them in the same tense throughout the section you’re writing.
Here’s an example:
We tested the solution to identify the possible contaminants.
It wouldn’t make sense to add this sentence after the one above:
We tested the solution to identify the possible contaminants. Researchers often test solutions by placing them under a microscope.
Notice that the first sentence is in the past tense while the second sentence is in the present tense. This can be confusing for readers.
For verbs in scientific papers, the manual recommends using:
- Past tense or present perfect tense for the explantation of the procedure
- Past tense for the explanation of the results
- Present tense for the explanation of the conclusion and future implications
Even though your writing will not have the same fluff and detail as other forms of writing, it should not be boring or dull to read. The Publication Manual suggests thinking about who will be the main reader of your work and to write in a way that educates them.
Reducing Bias & Labels:
The American Psychological Association strongly objects of any bias towards gender, racial groups, ages of individuals or subjects, disabilities, and sexual orientation. If you’re unsure whether your writing is free of bias and labels or not, have a few individuals read your work to determine if it’s acceptable.
Here are a few guidelines that the American Psychological Association suggests:
- Only include information about an individual’s orientation or characteristic if it is important to the topic or study. Do not include information about individuals or labels if it is not necessary to include.
- If writing about an individual’s characteristic or orientation, make sure to put the person first. Instead of saying, “Diabetic patients,” say, “Patients who are diabetic.”
- Instead of using narrow terms such as, “adolescents,” or “the elderly,” try to use broader terms such as, “participants,” and “subjects.”
- Be mindful when using terms that end with “man” or “men” if they involve subjects who are female. For example, instead of using “Firemen,” use the term, “Firefighter.” In general, avoid ambiguity.
- When referring to someone’s racial or ethnic identity, use the census category terms and capitalize the first letter. Also, avoid using the word, “minority,” as it can be interpreted as meaning less than or deficient.
- When describing subjects, use the words “girls” and “boys” for children who are under the age of 12. The terms, “young woman,” “young man,” “female adolescent,” and “male adolescent” are appropriate for subjects between 13-17 years old. “Men,” and “women,” for those older than 18. Use the term, “older adults.” for individuals who are older. “Elderly,” and “senior,” are not acceptable if used only as nouns. It is acceptable to use these terms if they’re used as adjectives.
Spelling, Abbreviations, Spacing, and other Word & Number Rules:
- Use one space after most punctuation marks unless the punctuation mark is at the end of a sentence. If the punctuation mark is at the end of the sentence, use two spaces afterwards.
- If you’re including an acronym in your paper (like “APA”), it is not necessary to include periods between the letters.
- Use abbreviations sparingly. If too many abbreviations are used in one sentence, it may become difficult for the reader to comprehend the meaning.
- Prior to using an unfamiliar abbreviation, you must type it out in text and place the abbreviation immediately following it in parentheses. Any usage of the abbreviation after the initial description, can be used without the description.
- Example: While it may not affect a patient’s short-term memory (STM), it may affect their ability to comprehend new terms. Patients who experience STM loss while using the medication should discuss it with their doctor.
- If an abbreviation is featured in Merriam-Webster’s Collegiate Dictionary as is, then it is not necessary to spell out the meaning. Example: AIDS
- Use an oxford comma. This type of comma is placed before the words and OR or in a series of three items. Example: The medication caused drowsiness, upset stomach, and fatigue.
- Use the same spelling as words found in Merriam-Webster’s Collegiate Dictionary (American English)
- If the word you’re trying to spell is not found in Webster’s Collegiate Dictionary, a second resource is Webster’s Third New International Dictionary.
- If attempting to properly spell words in the psychology field, consult the American Psychological Association’s Dictionary of Psychology
- When writing a possessive singular noun, place the apostrophe before the s. For possessive plural nouns, the apostrophe is placed after the s.
- Singular: Linda Morris’s jacket
- Plural: The Morris’ house
- For hyphens, do not place a space before or after the hyphen: custom-built
- For numbers, use the numeral if the number is more than 10. If it’s less than 10, type it out.
- 14 kilograms
- seven meters
Use of Graphics:
- If you plan to add any charts, tables, drawings, or images to your paper, number them using Arabic numerals. The first graphic, labeled as 1, should be the first one mentioned in the text. Follow them in the appropriate numeral order in which they appear in the text of your paper. Example: Chart 1, Chart 2, Chart 3.
- Only use graphics if they will supplement the material in your text. If they reinstate what you already have in your text, then it is not necessary to include a graphic.
- Include enough wording in the graphic so that the reader is able to understand its meaning, even if it is isolated from the corresponding text. However, do not go overboard with adding a ton of wording in your graphic.
Fundamentals of an APA Citation
Generally, APA citations follow the following format:
Contributors. (Date). Title. Publication Information.
Click here to find additional information about citation fundamentals.
Contributor Information and Titles:
The main contributor(s) of the source (often the name of the author) is placed before the date and title. If there is more than one author, arrange the authors in the same order found on the source. Use the first and middle name initials and the entire last name. Inverse all names before the title.
Smith, J. K. (Date). Title.
Smith, J. K., & Sampson, T. (Date). Title.
Smith, J. K., Sampson, T., & Hubbard, A. J. (Date). Title.
Eight or more:
Smith, J. K., Sampson, T., Hubbard, A. J., Anderson, J., Thompson, T., Silva, P.,…Bhatia, N. (Date). Title.
Other contributor types
Sometimes the main contributor is not an author, but another contributor type, such as an editor for a book, a conductor for a musical piece, or a producer for a film. In this instance, follow the contributor with the contributor type (abbreviate Editor(s) as Ed. or Eds. and most other roles can be spelled out in their entirety).
One contributor examples:
Smith, J. K. (Ed.). (Year published). Title.
Lu, P. (Producer). (Year published). Title.
Two contributors examples:
Smith, J. K., & Sampson, T. (Eds.). (Year published). Title.
Lu, P., & Winters, U. (Producers). (Year published). Title.
Corporate or group authors
Some sources may have corporate or group authors. Write these organizations in their entirety, and place them where you would write the author. If the organization is also the publisher of the source, write “Author” instead of repeating the publisher name.
American Psychological Association. (Date). Title. Washington, DC: Author.
Illinois Department of Industrial Relations. (Date). Title. Springfield, IL: McGraw-Hill
No contributor information
Sometimes you will come across sources with no contributor information. In this instance, do not write the date first. Instead, write the name of the title and then the date, then followed by the remaining appropriate bibliographic data.
Webster’s dictionary. (1995). Springfield, MA: Merriam-Webster.
Title Rules – Capitalization and Italics
Article titles and works within larger works, such as chapters and web pages, as well as informally published material are not italicized. Main titles that stand alone, such as those for books and journals, are italicized. Generally, capitalize the first letter of the first word of the title or any subtitles, and the first letter of any proper nouns. For titles of periodicals, such as journals and newspapers, capitalize every principal word.
After the contributor information and title comes the publication information. Below are different publication templates.
Last, F. M. (Date Published). Book title. City, State: Publisher.
Last, F. M. (Date Published). Article title. Journal Title, Volume(Issue), Page(s).
Last, F. M. (Date Published). Article title. Magazine Title, Volume(Issue), Page(s).
Last, F. M. (Date Published). Web page title. Retrieved from Homepage URL
Last, F. M. (Year, Month Day published). Article title. Newspaper Title, Page(s).
Note: If there is no date, use “n.d” in parentheses, which means “no date.
Note: Page numbers for chapters of books and newspapers are preceded by “p.” or “pp.” [plural], while those of magazines and journals are only written with numbers.
For less conventional source types, you can add descriptions about the source after the title, in brackets, immediately after the title. For example, you can add [Brochure] after the title of a brochure (separated by a space) to clarify the type of source you are citing.
Getty Images. (2015, September 19). David Wright #5 of the New York Mets walks back to the dugout [Photograph]. Retrieved from http://www.gettyimages.com/license/489162016
When citing nonperiodical sources, advanced information such as the edition and series information comes before the publication information and immediately after the title, grouped in the same parentheses. See the example below:
Smith, J. (2002). Power. In R. C. Richardson (Ed.), The time of the future (5th ed., Volume 3). Philadelphia, PA: Sage.
Here’s a useful site to help you understand citations a bit more.
How to Format In-Text, or Parenthetical Citations:
Researchers include brief parenthetical citations in their writing to acknowledge references to other people’s work. Generally, parenthetical citations include the last name of the author and year of publication. Page numbers are also included when citing a direct quote.
If some of the information is included in the body of the sentence, exclude it from the parenthetical citation. In-text APA citations typically appear at the end of the sentence, between the last word and the period.
Example of a parenthetical citations without the author’s name in the text:
Harlem had many artists and musicians in the late 1920s (Belafonte, 2008).
Example of a parenthetical citation when author is mentioned in the text:
According to Belafonte, Harlem was full of artists and musicians in the late 1920s (2008).
For parenthetical citations with two authors, format your parenthetical citation like this:
Rallying to restore sanity was a revolutionary undertaking (Stewart & Colbert, 2010).
For parenthetical citations with three to five authors:
- Include all names in the first in-text parenthetical citation, separated by commas and then an ampersand (&).
- Rallying to restore sanity was a revolutionary undertaking (Stewart, Colbert, & Oliver, 2010).
- For all subsequent in-text parenthetical citations, include only the first author, followed by “et al.” and the publication year if it is the first citation in a paragraph.
- The event resulted in thousands of participants flocking to the National Mall in support of the cause (Stewart et al. 2010).
- Stewart et al. (2010) state that the event resulted in thousands of participants flocking to the National Mall in support of the cause.
For parenthetical citations for six or more authors, include only the last name of the first author, followed by “et al.” and publication year in ALL parenthetical citations.
The study did not come to any definitive conclusions (Rothschild et al., 2013).
For parenthetical citations for sources without an author:
- If a work has no author, include the first few words of the bibliography entry (in many cases, the title) and the year.
- Use quotation marks around the titles of articles, chapters, and/or websites.
- However, unlike in your reference list, parenthetical citations of articles and chapters should have all major words capitalized.
- Italicize the titles of periodicals, books, brochures, or reports.
- Statistics confirm that the trend is rising (“New Data,” 2013).
- The report includes some bleak results (Information Illiteracy in Academia, 2009).
Citing a part of a work:
When citing a specific part of a work, provide the relevant page number or section identifier, such as a chapters, tables, or figures. Direct quotes should always have page numbers.
Example for citing part of a source in your in-text or parenthetical APA citation:
One of the most memorable quotes is when he says, “You are going to live a good and long life filled with great and terrible moments that you cannot even imagine yet!” (Green, 2012, p. 272).
If the source does not include page numbers (such as online sources), you can reference specific parts of the work by referencing the:
- Paragraph number (only use if the source includes actual paragraph numbers. Do not count paragraphs) with the abbreviation “para.” (Klein, 2017, para. 7).
- Tables and figures spelled out, starting with capital letters (Klein, 2017, Table 1) or (Klein, 2017, Figure A).
- Chapters spelled out, starting with capital letters (Klein, 2017, Chapter 19).
- Official headings can be spelled out, starting with a capital letter. If they’re lengthy, use the first few words of the title. (Klein, 2017, Methodology section).
- These specific parts can be combined. (Klein, 2017, Chapter 19, para. 8).
Citing groups or corporate authors:
Corporations, government agencies, and associations can be considered the author of a source when no specific author is given.
- Write out the full name of the group in all parenthetical citations
The May 2011 study focused on percentages of tax money that goes to imprisonment over education funding (National Association for the Advancement of Colored People, 2011).
- You may abbreviate the group name if the group’s name is lengthy and it is a commonly recognized abbreviation in all subsequent parenthetical citations.
The report found that over a half billion of taxpayer dollars went to the imprison residents “from 24 of New York City’s approximately 200 neighborhoods” (NAACP, 2011, p. 2).
Parenthetical citations for classical, biblical, or religious works:
- It is not necessary to create a full APA reference list citation at the end of your project for these source types. Only include in-text, or parenthetical citations, for these sources.
- Cite the translation or version used.
- (Homer, trans. 1998).
- (King James version).
- When citing specific content from these sources, include the paragraph/line numbers that are used in classical works. This information is consistent across versions/editions, and is the easiest way to locate direct quotes from classical works.
- The Bible extols the virtues of love; “Love is patient, love is kind. It does not envy, it does not boast, it is not proud” (1 Cor. 13:4 New International Version).
Citing and formatting block quotes:
When directly quoting information from sources in your writing, you may need to format it differently depending on how many words are used.
If a quote runs on for more than 40 words:
- Start the direct quotation on a new line
- Indent the text roughly half an inch from the left margin
- If there are multiple paragraphs in the quotation, indent them an extra half inch
- Remove any quotation marks
- Double-space the text
- Add the parenthetical citation after the final sentence
Packer (2017) states that:
The future of fantasy sports depends on the advocacy of the Fantasy Sports Trade Association to work with various state government agencies on legislation and reform. With over ten executive board members on the Fantasy Sports Trade Association’s team, we regularly attend various state legislation sessions when fantasy sports is on the agenda. This ensures that we’re aware of and ready to take action on any changes in legislation. (p.34).
Click here to learn more about parenthetical citing.
When citing electronic or online sources, keep these things in mind:
- When including URLs in the citation, do not place a period at the end.
- If a URL runs across multiple lines of text in the citation, break the URL off before punctuation (e.g., periods, forward slashes) – except http://.
- For journal articles, include the DOI (digital object identifier) in the citation, if there is a DOI number available. DOI numbers are preferred over URLs because DOIs never change, they remain static. URLs on the other hand can become broken or outdated links. Format it as follows: http://dx.doi.org/xxxx
- If no doi is provided, include the URL of the homepage for the journal that published the article. Format it as follows: Retrieved from http://www.xxx
- Do not include database information, such as the name of the database or its publisher.
We include citations in our research projects to prevent plagiarism. Plagiarism is when you use someone else’s work in your own project, but do not acknowledge that author and their original work. You may pretend it’s your own work or change the original author’s work to make your own project seem valid. Plagiarism, while preventable, can result in serious consequences. Click here to learn more about plagiarism.
How to Format an APA Bibliography
- Label the page References and center it at the the top of the page
- Double space the entire list
- Every line after the first line of a citation should be indented one-half inch from the left margin (also known as hanging indentations)
- Alphabetize your entire bibliography list
- Note that on EasyBib.com, when using the EasyBib citation generator, it will format your references list, alphabetized and indented, and ready to hand in!
How to Format an APA Style Paper:
Your teacher may want you to format your paper using the Publication Manual’s guidelines. If you were told to create your citations in APA format, your paper should be formatted using these guidelines.
- Use 8 ½ x 11” paper
- Make 1 inch margins on the top, bottom, and sides
- The first word in every paragraph should be indented one half inch
- Use Times New Roman font, size 12
- Double space the entire paper
- Include a page header known as the “running head” at the top of every page. (To make this process easier, set your word processor to automatically add these components onto each page)
- To create a running head/page header, insert page numbers justified to the right-hand side of the paper (do not put p. or pg. in front of the page numbers)
- Then type “TITLE OF YOUR PAPER” justified to the left using all capital letters
- If your title is long, this running head title should be a shortened version of the title of your entire paper.
- APA Format Papers Components: Your essay should include these four major sections:
- An APA format Title Page:
- This page should contain four pieces: the title of the paper, running head, the author’s name, institutional affiliation, and an author’s note. Create the page header/running head as described above. *Please note that only on the title page, your page header/running head should include the words “Running Head” before your title in all capital letters. The rest of the pages should not include this in the page header. It should look like this on the title page:
- An APA format Title Page:
- The title of the paper should capture the main idea of the essay, but should not contain abbreviations or words that serve no purpose.
- It should be centered on the page and typed in 12-point Times New Roman font. Do not underline, bold, or italicize the title.
- Your title may take up one or two lines, but should not be more than 12 words in length.
- All text on the title page should be double-spaced in the same way as the rest of your essay.
- Do not include any titles on the author’s name such as Dr. or Ms.
- The institutional affiliation is the location where the author conducted the research.
On the following page, begin with the Running title.
- On the first line of the page, center the word “Abstract” (but do not include quotation marks).
- On the following line, write a summary of the key points of your research. Your abstract summary is a way to introduce readers to your research topic, the questions that will be answered, the process you took, and any findings or conclusions you drew.
- This summary should not be indented, but should be double-spaced and less than 250 words.
- If applicable, help researchers find your work in databases by listing keywords from your paper after your summary. To do this, indent and type Keywords: in italics. Then list your keywords that stand out in your research.
APA Sample Paper Abstract page:
On the following page, begin with the Body of the APA paper.
- Start with the Running title
- On the next line write the title (do not bold, underline, or italicize the title)
- Begin with the introduction. Indent.
- The introduction presents the problem and premise upon which the research was based. It goes into more detail about this problem than the abstract.
- Begin a new section with the Method. Bold and center this subtitle The Method section shows how the study was run and conducted. Be sure to describe the methods through which data was collected.
- Begin a new section with the Results. Bold and center this subtitle. The Results section summarizes the data. Use charts and graphs to display this data.
- Begin a new section with the Discussion. Bold and center this subtitle. This Discussion section is a chance to analyze and interpret your results.
- Draw conclusions and support how your data led to these conclusions.
- Discuss whether or not your hypothesis was confirmed or not supported by your results.
- Determine the limitations of the study and next steps to improve research for future studies.
** Throughout the body, in-text citations are used and include the author name(s) and the publication year.
Ex: (Wilkonson, 2009).
Sample Body page:
On a new page, write your references.
- Begin with a running title
- Center and bold the title “References” (do not include quotation marks, underline, or italicize this title)
- Alphabetize and Double-space all entries
- Every article/source mentioned in the paper and used in your study should be referenced and have an entry.
Sample Reference Page:
How to Cite Various Source Types:
A book is a written work or composition that has been published – typically printed on pages bound together.
Book citations contain the author name, publication year, book title, city and state or country of publication and the publisher name.
Much of the information you need to create a print book citation can be found on the title page. The title page is found within the first couple of pages of the book.
Author, F. M. (Year of Publication). Title of work. Publisher City, State: Publisher.
James, H. (2009). The ambassadors. Rockville, MD: Serenity.
If you need further assistance with citing books, EasyBib’s APA format generator will automatically cite them for you. See more across the site.
Chapter in a Print Book:
A chapter is a specific section, or segment, of a book. Chapters often have their own title or they are numbered.
Author, F. M. (Year of Publication). Title of chapter. In F. M. Editor (Ed.), Title of book (pp. xx-xx). Publisher City, State: Publisher.
Much of the information you will need to create a chapter in a print book citation can be found on the title page. The title page is found within the first couple of pages of the book. You will also need some of the information found on the table of contents. The chapter title, author, and page numbers can be found there.
Shuhua, L. (2007). The night of MidAutumn Festival. In J. S. M. Lau & H. Goldblatt (Eds.), The Columbia Anthology of Modern Chinese Literature (pp. 95-102). New York, NY: Columbia University Press.
An e-book is a written work or composition that has been digitized and is readable through computers or e-readers such as Kindles, iPads, Nooks, etc.
Author, F. M. (Year of Publication). Title of work [E-reader version]. Retrieved from URL
Stoker, B. (2000). Dracula [Kindle HDX version]. Retrieved from http://www.overdrive.com/
Chapter in an E-book:
Author, F. M. (Year of Publication). Title of chapter. In F. M. Editor (Ed.), Title of book [E-reader version] (pp. xx-xx). Retrieved from URL or http://dx.doi.org/xxxx
The Bible and Other Classical Religious Texts:
The Bible and other classical religious texts (such as the Torah, the Qur’an, and others) do not require a citation in the reference list. However, you must include an in-text citation anytime you reference these texts in your writing.
For the in-text citation, when quoting or paraphrasing specific excerpts from the text, include the information about the specific verse, line, page, etc.
If the version of the religious text you are using is relevant, mention it in the first reference in your writing. This can be as either a general reference or a formal in-text citation.
The Bible extols the virtues of love; “Love is patient, love is kind. It does not envy, it does not boast, it is not proud” (1 Cor. 13:4 New International Version).
Remember, you only need to cite the version of the religious text used in the first general reference or in-text citation of the source. In all other instances, leave it out.
Scholarly, or academic, journals are often created for specific fields or disciplines. They are issued periodically throughout the year and feature scholarly articles, research studies, and/or reviews.
In journal citations, journal titles are written in title case and followed by the volume number. Both of these fields should be italicized.
Journals found on a database or online:
Author, F. M. (Year of Publication). Article title. Journal Title, Volume Number(Issue Number), pp.-pp. http://dx.doi.org/xxxx or Retrieved from homepage URL
Database information and the retrieval date are not required in journal article citations.
If no DOI is listed, use the periodical homepage URL. Example: Retrieved from http://onlinelibrary.wiley.com/journal/10.1002/(ISSN)1936-2706
Trier, J. (2007). “Cool” engagements with YouTube: Part 2. Journal of Adolescent & Adult Literacy, 50(7), 598-603. http://dx.doi.org/10.1598/JAAL.50.7.8
Journals found in print:
Author, F. M., Author, F. M. & Author, F. M. (Year of Publication). Article title. Journal Title, Volume Number(Issue Number), page range.
Lin, M.G., Hoffman, E.S., & Borengasser, C. (2013). Is social media too social for class? A case study of Twitter use. Tech Trends, 57(2), 39-45.
If you need help citing your journal articles, EasyBib’s APA generator cites them automatically for you.
A newspaper is a daily or weekly publication that contains news; often featuring articles on political events, crime, business, art, entertainment, society, and sports.
Newspapers found in print:
Author, F. M. (Year, Month Day of Publication). Article title. Newspaper Title, pp. xx-xx.
If the article is printed on discontinuous pages, list all of the page numbers/ranges and separate them with a comma (e.g., pp. C2, C4, C7-9.)
Bowman, L. (1990, March 7). Bills target Lake Erie mussels. Pittsburgh Press, p. A4.
Newspapers found online:
Author, F. M. (Year, Month Day of Publication). Article title. Newspaper Title. Retrieved from newspaper’s homepage URL
The URL of the newspaper’s homepage is used to avoid broken links
Kaplan, K. (2013, October 22). Flu shots may reduce risk of heart attacks, strokes and even death. Los Angeles Times. Retrieved from http://www.latimes.com
If you are using a bibliography tool, like EasyBib’s APA citation machine, make sure you are citing a newspaper article – not a website!
A magazine is a periodical that often contains text and/or graphics that revolve around a specific topic or subject. Most articles in magazines are relatively short in length (compared to journals) and often contain colorful images.
Magazines in print:
Author, F. M. (Year, Month of Publication). Article title. Magazine Title, Volume number(Issue number), page range.
The volume number can be found on the publication information page of the magazine. Page numbers are typically found on the bottom corners of an article. If issue number is not provided, omit it from the citation.
Luckerson, V. (2014, January). Tech’s biggest promises for 2014. TIME, 183, 23-25.
Magazines found online:
Author, F. M. (Year, Month of Publication). Article title. Magazine Title, Volume number(Issue number). Retrieved from URL of magazine’s homepage or DOI number.
The volume and issue number may not be on the same page as the article. Browse the website before omitting it from the citation.
Luckerson, V. (2014, January). Tech’s biggest promises for 2014. TIME. Retrieved from http://time.com/
Need further help with your magazine citations? Try EasyBib’s APA formatter.
An online blog generally revolves around one specific subject matter and contains text or graphics that are added by an individual, group, or organization. Individual blog posts are regularly added to a blog site.
Author, F. M. (Year, Month, Day of Publication). Title of blog post [Blog post]. Retrieved from URL
If the author’s full name is not available, the author’s screen name or handle is acceptable to use.
Silver, N. (2013, July 15). Senate control in 2014 increasingly looks like a tossup [Blog post]. Retrieved from http://fivethirtyeight.blogs.nytimes.com/2013/07/15/senate-control-in-2014-increasingly-looks-like-a-tossup/
A website is a group of online pages, placed together, that can contain text and/or images for informational or entertainment purposes. Most websites revolve around a topic or theme. There are news websites, sports, research, shopping, and many other types of websites.
Note that many sources have citation structures for their online versions (e.g., online newspapers, dictionaries, magazine or journal articles). Check the other formats on this page to see if there is a specific citation type in an online format that matches your source.
Website with an author:
Author, F. M. (Year, Month Day of Publication). Title of web page [Format]. Retrieved from URL
Only include information about the format in brackets if the website is a unique type of document, such as a PDF.
Limer, E. (2013, October 1). Heck yes! The first free wireless plan is finally here. Retrieved from http://gizmodo.com/heck-yes-the-first-free-wireless-plan-is-finally-here-1429566597
Website without an author:
Title of web page [Format]. (Year, Month Day of Publication). Retrieved from URL
Only italicize the title if it stands alone (such as a singular online document or complete report). If you’re unsure of whether or not to italicize, then do not italicize the title.
Mongolia. (2016, December 5). Retrieved from https://travel.state.gov/content/passports/en/country/mongolia.html
A tweet is a post that is made on the social media site, Twitter.
Last name, F. M. [Username]. (Year, Month Day of Posting). Text of tweet [Tweet]. Retrieved from URL
If the author’s full name is unavailable, only include the username at the beginning of the citation, without brackets.
RealTalkRaph. (2017, September 2). The Patriots are always many moves ahead of every other NFL team. Extreme organizational depth at all skilled positions & a fearless leader [Tweet]. Retrieved from https://twitter.com/RealTalkRaph/status/904061814278955008
YouTube is a popular website that displays videos that are uploaded by individuals and companies.
Uploader’s Last name, F. M. [Username]. (Year, Month Day of Posting). Video title [Video file]. Retrieved from URL
If the author’s full name is unavailable, only include the username at the beginning of the citation, without brackets.
305 Fitness. (2017, August 18). When I grow up [Video file]. Retrieved from https://youtu.be/a8-svSALTmk
Musical recordings are musical audio clips, songs, or albums. Many are found online and listened to digitally.
Songwriter’s Last name, F. M. (Publication year). Song title [Recorded by F. M. Singer’s Last Name]. On Album title [Audio file]. Retrieved from URL
Only include the information about the individual or band who performs the song if it is different than the name of the author, or songwriter.
Red Hot Chili Peppers. (2006). Tell me baby. On Stadium arcadium [Audio file]. Retrieved from open.spotify.com/track/0itNMuBHye9fu392b4e9oa
Don’t forget, our EasyBib APA reference generator cites your musical recordings and songs for you!
Sheet Music or a Musical Score:
The American Psychological Association’s guidelines do not specify how to cite sheet music. We suggest following the book format when citing sheet music. After the title of the piece, indicate that you are citing sheet music by way of using a descriptor like [Sheet music], [Libretto], or [Musical score]. One major difference between a book and sheet music is that sheet music is written by a composer, not an author. You can specify this fact if you would like, by formatting the beginning of the citation like this:
Composer’s Last name, F. M. (Composer).
Or, treat the composer like an author by not including the word composer in parentheses.
Additionally, sheet music can come as individual work or it can be part of a collection or book.
Sheet music found in print:
Composer’s Last name, F. M. (Year of Publication). Sheet music’s title [Format]. Publisher’s Location: Publisher.
Beethoven, L. (2002). Fur Elise [Sheet music]. New York: Random House.
Sheet music found online:
Composer’s Last name, F. M. (Year of Publication). Sheet music’s title [Format]. Retrieved from URL
Beethoven, L. (Composer). (2002). Fur Elise [Sheet music]. Retrieved from https://www.8notes.com/scores/7063.asp
Producer’s Last name, F. M. (Producer), & Director’s Last name, F. M. (Director). (Year of publication). Title of film [Format]. Retrieved from URL
The format is placed in brackets directly after the title. It can be either DVD, video file, or another medium that the film is found on.
Thomas, E. (Producer), & Nolan C. (Director). (2017). Dunkirk [Video file]. Retrieved from https://watchmovie.info/watch-movie-operation-dunkirk/h0Eq
Remember, you can cite your movies quickly and easily with EasyBib’s APA citation maker. Looking for a free APA citation creator? Trial EasyBib’s APA formatter.
To cite an individual television episode or radio podcast or broadcast streamed online, use the following structure:
Writer’s Last name, F. M. (Writer), & Director’s Last name, F. M. (Director). (Year published). Title of individual episode or podcast [Television series episode or podcast]. In F. M. Producer’s Last name (Executive producer), Television or Podcast series name. Retrieved from URL
Dick, L. (Writer), & Yaitanes, G. (Director). (2009). Simple explanation [Television series episode]. In P. Attanasio (Producer), House, M.D. Retrieved from https://www.dailymotion.com/video/x4y4g93
To cite a full television series or podcast/radio broadcast in its entirety, use the following structure:
Producer’s Last name, F. M. (Producer), & Creator’s Last name, F. M. (Creator). (Year aired). Title of television series or podcast series [Television series or podcast series]. Retrieved from URL
Benihoff, D. & Weiss, D. B. (Producers & Creators). (2017). Game of thrones, season 7 [Television series]. Retrieved from http://www.hbo.com/game-of-thrones
The EasyBib citation builder automatically cites your TV, radio broadcast, and podcast sources for you!
Thesis or Dissertation:
A thesis is a document submitted to earn a degree at a university. A dissertation is a document submitted to earn an advanced degree, such as a doctorate, at a university.
Many theses and dissertations can be found on databases. For this specific source type, include the name of the database in the citation. In most other source types, the name of the database isn’t included in the citation.
Author’s Last name, F. M. (Year published). Title of dissertation or thesis (Doctoral dissertation or Master’s thesis). Retrieved from Database Title. (Order number or Accession number).
Knight, K.A. (2011). Media epidemics: Viral structures in literature and new media (Doctoral dissertation). Retrieved from MLA International Bibliography Database. (Accession No. 2013420395)
If the thesis or dissertation is found on a website, use this structure:
Author’s Last name, F. M. (Year published). Title of dissertation or thesis (Doctoral dissertation or Master’s thesis). Retrieved from URL
Wilson, P.L. (2011). Pedagogical practices in the teaching of English language in secondary public schools in Parker County (Doctoral dissertation). Retrieved from http://drum.lib.umd.edu/bitstream/1903/11801/1/Wilson_umd_0117E_12354.pdf
Author’s Last name, F. M. (Year presented, month). Title of conference paper. Paper presented at the meeting of Name of Organization, Place of Meeting. Retrieved from URL
Briden, J., Burns, V., & Marshall, A. (2007, March). Knowing our students: Undergraduates in context. Paper presented at ACRL National Conference, Baltimore, MD. Retrieved from http://www.ala.org/acrl/sites/ala.org.acrl/files/content/conferences/confsandpreconfs/national/baltimore/papers/184.pdf
Reference lists only include works that can be found by the reader. As a personal interview is not published or “findable,” it should not be included in the reference list. Instead, a personal interview should be referenced as a parenthetical citation. For example: (J. Smith, personal communication, June 18, 2017).
If you would like to include a personal interview as part of your reference list, then include the interviewee, the date of the interview, and the type of interview.
Last name, F. M. (Year, Month Day of Interview). Interview by F. M. Last name [Format of Interview].
Apps are often used on digital devices such smartphones, tablets, and wearables such as smartwatches. Apps are downloaded from an app store by the user. Some apps correlate with a website and some apps stand alone.
Creator’s Last name, F. M. or Company. (Year version was published). App’s Title (Version). [Mobile application software]. Retrieved from URL’s homepage
SoundCloud. (2017). SoundCloud – Music & Audio (Version 5.12.0). [Mobile application software]. Retrieved from https://itunes.apple.com/
Encyclopedias are reference works that focus on a specific discipline or they may contain information about all general topics. Encyclopedias are often organized in alphabetical order and contain entries, which are brief overviews, of a topic.
Author’s Last name, F. M. (Year published). Title of entry. In F. M. Editor’s Last name (Ed.), Title of encyclopedia (Version). Retrieved from URL
Davis, A. S., & Landis, D. A. (2011) Agriculture. In D. Simberloff & M. Rejmanek (Eds.), Encyclopedia of biological invasions. Retrieved from https://books.google.com
Dictionary entry. (Year published). In Title of dictionary (Version). Retrieved from URL
Donkey. In Oxford English living dictionary. Retrieved from https://en.oxforddictionaries.com
Our EasyBib APA citation generator cites your dictionary entries automatically for you!
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What is an Abstract?
An abstract is a summary of a scholarly article or scientific study. Scholarly articles and studies are rather lengthy documents and abstracts allow readers to first determine if they’d like to read an article in its entirety or not.
You may come across abstracts while researching a topic. Many databases display abstracts in the search results and also often display them before showing the full text to an article or scientific study. It is important to create a high quality abstract, that accurately communicates the purpose and goal of your paper, as readers will determine if it is worthy to continue reading or not.
If you’re planning on submitting your paper to a journal for publication, first check the journal’s website to learn about abstract and paper requirements.
Here are some helpful suggestions to create a dynamic abstract:
- Feature the main keywords of your project or paper in the abstract. In addition, use the keywords or keyword strings that you think readers will type into the search box. Individuals who are researching the same or similar topics may come across your abstract and find it useful to read or use for their own research purposes.
- Use concise, brief, informative language. You only have a few sentences to share the summary of your entire document, so be direct with your wording.
- Use an active voice, not a passive voice. When writing with an active voice, the subject performs the action. When writing with a passive voice, the subject receives the action.
Active voice: The subjects reacted to the medication.
Passive voice: There was a reaction from the subjects taking the medication.
- Instead of evaluating your project in the abstract, simply report what it contains.
- If a large portion of your work includes the extension of someone else’s research, share this in the abstract and include the author’s last name and the year their work was released.
Categories of Papers:
- Empirical Studies
- Empirical studies take data from observations and experiments to generate research reports. It is different from other types of studies in that it isn’t based on theories or ideas, but on actual data.
- Literature Reviews
- These papers analyze another individual’s work or a group of works. The purpose is to gather information about a current issue or problem and to communicate where we are today. It sheds light on issues and attempts to fill those gaps with suggestions for future research and methods.
- Theoretical Articles
- These papers are somewhat similar to a literature reviews, in that the author collects, examines, and shares information about a current issue or problem, by using others’ research. It is different from literature reviews in that it attempts to explain or solve a problem by coming up with a new theory. This theory is justified with valid evidence.
- Methodological Articles:
- These articles showcase new advances, or modifications to an existing practice, in a scientific method or procedure. The author has data or documentation to prove that their new method, or improvement to a method, is valid. Plenty of evidence is included in this type of article. In addition, the author explains the current method being used in addition to their own findings, in order to allow the reader to understand and modify their own current practices.
- Case Studies:
- Case studies present information related an individual, group, or larger set of individuals. These subjects are analyzed for a specific reason and the author reports on the method and conclusions from their study. The author may also make suggestions for future research, create possible theories, and/or determine a solution to a problem.