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Mail Handler Clerk Cover Letter

Mailroom Clerk Cover Letter

Mailroom Clerks are in charge with sorting and distributing mail in an organization. Essential work activities seen on a Mailroom Clerk resume include receiving incoming mail, loading envelopes and packages on delivery carts, updating mail records, handing in mail to the appropriate recipients, doing data entry work, collecting outgoing mail and taking it to the post office, assisting with payroll checks, applying labels to packages, and operating mail processing machines.

Those interested in a Mailroom Clerk position should be able to demonstrate the following job skills:

  • Organization and planning
  • A meticulous approach to work
  • Reliability and confidentiality
  • Good communication and interpersonal skills
  • Teamwork
  • Time management and deadline orientation
  • Computer competencies

Relevant abilities and qualifications can be seen in the example cover letter displayed just below.

For help with your resume, check out our extensive Mailroom Clerk Resume Samples.

Dear Mr. Barger:

When I read of Spellman College’s search for a new Mailroom Clerk, I was eager to send you my resume for your review. As a detail-oriented, organized, and personable individual prepared to excel in providing comprehensive mailroom coordination and support, I am ready to make a positive impact on your college in this position.

My background includes excellent work-study experience in the mailroom of the University of Louisiana, where I provided overarching assistance in sorting, processing, and routing mail and packages with a deadline-driven environment. With my proven ability to effeciently and accurately receive and deliver a variety of incoming mail, along with my excellent oral and written communication skills, I offer you my commitment to driving Spellman’s mailroom success.

My relevant experience includes…

  • Coordinating incoming and outgoing correspondence distribution for a campus of 9,800+ faculty, staff, and students; sorting mail, opening and stuffing envelopes, weighing shipments to determine correct postage, and arranging for timely mail pickup.
  • Assisting with special mailroom projects including promotional materials, course catalogs, and event flyers.
  • Providing general administrative support in areas such as filing, supply management, and peer training.
  • Balancing multiple responsibilities while demonstrating top-notch organization, prioritization, and interpersonal skills.

My abilities in mailroom support are strong, and I am confident I can make a solid contribution through this position at Spellman College. The opportunity to discuss this job and my qualifications would be appreciated.

Thank you for your consideration, and I look forward to speaking with you soon.


George B. Blackwell

Mail Clerk Cover Letter

A cover letter can be written for various purposes. Like in the form of a letter of recommendation, reference letter, a letter combined with your resume or simply a thank you letter to your company manager in return of your job acceptance. However, a common format is followed by almost every kind of cover letters. Similarly, even a Mail clerk cover letter follows the same format with only difference in its content.

A Mail Clerk deals with various responsibilities and duties. A Mail Clerk mainly does and even supervises various activities related to the mails like sorting mails, distributing mails as per the departments, dispatching them after proper weighing and packaging. They are expected to be multitasking as they deal with number of tasks at the same time. However, the clerical skill is the foremost skill required for justifying your role of a Mail Clerk.

While designing your Mail Clerk cover letter, make sure that you must highlight some of your personal skills that can help the reader or say interviewer to understand your worth for his company. Therefore, your personal skills like excellent communication and interpersonal skills can definitely attract the attention of recruiter as these are the key skills for the mail clerical job.

Overall, your cover letter should summarize the entire details in three major paragraphs. Above all, you must provide complete address right on the top, so that interviewer can easily make further contact with you. The first paragraph should be used to mention all information regarding job advertisement and your interest for that particular job position.

Further, you can efficiently use the second paragraph for explaining your unique qualities and relevant proficiency, which is suitable for the profession. Most importantly, do not make abrupt ending of your cover letter. Make sure that you must leave a positive statement reflecting your interest in being part of the organization.

The whole Mail Clerk cover letter should follow definite business format. Here, we are providing one of the samples of Mail Clerk cover letter:

Sample of Mail Clerk Cover Letter

Darin J. Schaff
1599 Spinnaker Lane
Chicago, IL 60606
Contact No: 815-662-8061
Email id- DarinJSchaff@anymail.com

Date: January 09, 2012

Harold A. Burbank
1763 Hott Street
Oklahoma City, OK 73060

Dear Mr. Burbank,

With reference to your advertisement for the vacant position of Mail Clerk, posted in dated Jan 05, 2012, I am enclosing my resume along with this letter. Currently, I am working as a Mail Clerk in one of the reputed universities of Chicago but after one month me and my family is shifting to Oklahoma permanently. Therefore, I am really keen to join your organization so that I can continue with my profession.

During my current profession, as a Mail Clerk I am responsible to do almost every activity related to the mailing process. It includes preparing mails, sorting mails, and weighing of mails, distribution of mails to particular destination, maintaining entire posting details in computer database, handling public queries, supervising other staffs involved in mailing process and many more.

On the other side, my physical strength and proficiency in handling several mailing machines such as mail sealing machine, scanning and labeling machine are some of the supporting proficiencies to justify my role of a Mail Clerk. At the same time, excellent communication skills really contributes in maintaining healthy relations with dealers and customers efficiently.

I am really thankful that you considered my application and devoted your valuable time into it. If you find any difficulty regarding my qualification and job experiences, please feel free to contact me on details provided above.

Yours sincerely,

Darin J. Schaff

Enclosure: Resume

As Mail Clerk plays a very crucial role in many places like schools and universities. There are some specific qualities required to acquire a justifiable role in this field. You must have got an idea about all essential features of Mail Clerk cover letter as mentioned in above sample. In the end, ensure that your cover letter should be free from grammatical and spelling errors.

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